Job Posting

Administrative Coordinator

The Vancouver Folk Music Festival Society is looking for a motivated team player with superior administrative and interpersonal skills to join the Festival as the Administrative Coordinator.  Reporting to the General Manager, the Administrative Coordinator provides day-to-day support to the General Manager and is responsible for providing general operational administrative support to the Festival. 

Job Duties and Responsibilities:

·         Work with the General Manager to coordinate Festival logistics including: parking and control permits, various levels of festival passes and badges, and medical team requirements.

·         Manage the delivery and receipt of all vendor contracts. Coordinate with vendors for payment processing, contract follow-up, and insurance information.

·         Prepare correspondence (emails, letters etc..) format reports, assist with grant applications, answer calls, greet visitors, manage mail and manage the filing system

·         Maintain and manage the donor database including: data-entry, tax receipts, thank you cards / emails

·         Provide financial administrative support through processing and documenting payments, and preparing reports / gathering information as needed by the General Manager

·         Coordinate with the General Manager and/or Artistic Director to ensure all sponsorship and donor communications are delivered timely and efficiently.

·         Box office administration including; managing phone line, ticket orders, general inquiries and supplies during the off-season (September – May).

·         Update and maintain the website and social media sites as required

·         Provide additional support to the Artistic Director and Artistic Associate as needed

·         General office organization; ordering supplies, maintaining passwords/alarm codes, etc.

·         Other duties as required.


·         Strong organizational and decision making abilities to ensure priorities are established and met.

·         Strong interpersonal and customer service skills with the ability to communicate in a respectful and professionally manner.

·         Ability to work both independently and as part of a team.

·         Proven ability to multi-task in a fast-paced environment.

·         Proven skill in time management, organization, accuracy and attention to detail.

·         Excellent verbal and written communication skills.

·         Intermediate to Advanced skill level in MS Outlook, Word, Excel and PowerPoint; and      experience using Filemaker or similar database program an asset.

·         Experience managing and updating websites and social media accounts.

·         Minimum 2 years’ experience in an administrative role. 

·         Valid Class 5 Drivers Licence for the Province of British Columbia

·         Ability to flex hours; evening and weekend may be required

Join our team!

The Vancouver Folk Festival offers an engaging, dynamic and creative work environment.  We also offer a flexible work schedule and a central office located in Vancouver’s trendy Mount Pleasant neighbourhood – easily accessible by bike, transit and car.

Anticipated start date for this position is as soon as possible.  To view the full job description please visit

To apply, please submit your application by February 15, 2018 to

Hourly Wage, Salary or Salary Range: 
35,000 - 40,000 per annum
Application Deadline: 
Thursday, February 15, 2018
Start Date: 
Wednesday, February 7, 2018
Type of Work: 
Full Time
British Columbia
Education Level: 
High School
Prefered Method(s) of Application: 
By E-Mail

Employer Details

Vancouver Folk Music Festival

Chrissy Johnson
#230 – 275 East 1st Avenue
Vancouver, BC V5T 1A7

The Vancouver Folk Music Festival is a Canadian cultural institution – a unique community-based celebration with an internationally-renowned reputation for presenting the finest traditional and contemporary folk and roots music artists from around the world. Now in its 40th year, it continues to be one of the city’s most beloved, enjoyed, and respected events – named “Best Local Music Festival” by Georgia Straight readers for the fifth year in a row, and 2016 “Best Music Festival” by readers of the Westender. The Festival draws 38,000+ enthusiastic attendees annually to beautiful Jericho Beach Park, folks eager to experience the music and culture of more than 60 international, national, and local acts. Every year, two and even three generations of families join friends and fellow community members to share in the music, dance, food, children’s activities – and the magical ambience of the festival