Job Posting

Program Coordinator, Cultural Funding

Competition Number: 2018-EX-EN-52204911-01
Competition posting date: 2018-06-14
Competition closing date: 2018-06-27

Recreation, Cultural & Facility Services Department, Business & Technical Support Services, Technical Support Services Branch
1 Full-time Continuous Position - 35 hours/week
Affiliation: CIPP
Salary: $65,008.58 to $79,099.02 annually (2018 rates of pay)
Location: City Hall,110 Laurier Avenue West

Category: Current Opportunities
Employment Group: Recreation and Culture

Job Summary

Reporting to the Portfolio Manager, the incumbent supports the decision-making process involving all aspects of the Cultural Funding Support Section's operations and works in close collaboration with the Cultural Funding Officers throughout the annual cycle and jury process. Assists with the planning and implementation of 2 major civic artistic recognition events; the Karsh Award and the Ottawa Book Awards (English Language) / Prix du Livre d'Ottawa (French Language).

Participates in the planning, coordination and implementation of funding programs by assembling, compiling, analyzing and interpreting operational, statistical and other relevant data, writing reports and producing recommendations. Documents procedures and identifies changes in procedures/work methods or the automation of processes.

Manages, oversees and implements all aspects of office administration including hard copy filing system; electronic databases, spreadsheets and shared documents; revises, edits, and proofreads all funding and awards program guidelines, application forms, and other related documents; creates and maintains all internal office and policy documents; is the primary contact for all external administrative needs as well as all communications and IT needs for the section.

Education & Experience

Bachelors Degree in Fine Arts, Art History, Music, Theatre, Comparative Literature, Arts Administration, Indigenous Studies, or related discipline

Minimum of four (4) years of related experience in arts, heritage, or cultural administration or arts production, including progressively more responsible positions or project management experience

*Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Language, Certificates & Licenses

Day 1 Ready – immediate requirement for language proficiency:
French oral, reading, writing required
English oral, reading, writing required
Candidates must meet language requirement for position upon hire.

Knowledge

  • Municipal, provincial and federal arts, heritage, or cultural development policies, funding policies, data sources and practices
  • Local arts community practices in visual, performing and/or literary arts
  • Not for profit funding practices and governance structures
  • Contemporary arts, heritage and cultural issues in Canada
  • Principles of cultural, indigenous, racial, and linguistic diversity in Ottawa and Canada
  • Strong understanding and knowledge of challenges facing equity-seeking communities
  • Research and data analysis
  • General knowledge of human resources policies and procedures
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.

Competencies & Skills

  • Initiate, plan, establish, supervise, coordinate, administer and evaluate projects related to funding or awards programs
  • Develop and make verbal presentations and briefings
  • Compile data and write reports in a clear, concise, logical and effective manner
  • Work with the public and elected representatives
  • Demonstrate effective judgment and decision making capabilities in controversial environment
  • Coordinate events
  • Financial management practices and budgeting
  • Project management, including conflict resolution
  • Works well under pressure and is able to meet project /event milestones
  • Highly organized with very strong attention to detail
  • Capable and willing to accept a wide range of activities and responsibilities and work in a fast-paced environment
  • Capacity to establish excellent working relationships with many different levels of staff within the branch, department and city
  • Computer literacy and adaptable to changing technology, specifically capable of working with MS Office Suite, including Outlook, Word, and Excel, Adobe Acrobat, and Web content management systems
  • Experience with FileMaker Pro 15, Drupal, Pixlr, RMS and SAP considered an asset
  • Experience working with the local cultural community
  • Experience and ability to work in a bilingual environment

If this opportunity matches your interest and profile please apply online by using the "Apply" button. If this is your first online application please refer to our resources on how to apply for jobs online .

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

The City of Ottawa is committed to providing quality services by establishing a qualified workforce that reflects the diverse population it serves. The City encourages applications from all qualified individuals.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre(link sends e-mail) at 613-580-2424, extension 47411

Hourly Wage, Salary or Salary Range: 
$65,008.58 to $79,099.02 annually
Application Deadline: 
Wednesday, June 27, 2018
Type of Work: 
Full Time
City: 
Ottawa
Province: 
Ontario
Education Level: 
University (Undergraduate)
Languages: 
English
French
Travel: 
No
Prefered Method(s) of Application: 
Apply Online

Employer Details

City of Ottawa

HR Service Centre
Recruitment & Staffing
110 Laurier Ave. West, 5th Floor
Ottawa, ON K1P 1J1
Canada