Job Description
Reporting to the Executive Director, the Administration & Development Coordinator is responsible for gallery administrative duties and some development activities, including the coordination of fundraising events. The Administration & Development Coordinator is often the gallery’s first liaison with membership and the general public and provides support to the Executive Director and Board of Directors.
Core Responsibilities
- Manages office organizational systems and procedures
- Assists Executive Director with writing and preparing operating and project-based grant applications and reports
- Coordinates the gallery’s membership scheme and fundraising initiatives
- Coordinates donation campaigns and assists Executive Director in carrying out donor stewardship
- Invoices and collects payments for sales
- Coordinates exhibition openings and special events, including arrangements for permits, food and beverages, set up, and clean up
- Assists the Executive Director with preparation for Board and Committee meetings
- Coordinates with vendors and contractors on all aspects of facility maintenance and supply stock
- Assists in the interview, hire, and supervision of interns and seasonal employees
- Assists the Executive Director with creating annual budgets and reports
The Successful Candidate Should Possess:
- Strong organizational and administrative skills
- Excellent written and verbal communication skills
- Some experience in an art gallery or other cultural institution
- The formal study of or a demonstrable interest in contemporary art
- Proficiency in Mac OS X, Microsoft Office, Google Docs and Sheets and a willingness to learn other software; general knowledge of computers and networking a plus
Salary is commensurate with experience and includes health and dental benefits. The job entails working 32–35 hours per week with some evenings and weekends.