The Ontario Arts Council is a publicly funded agency of Ontario’s Tourism, Culture and Gaming. We support professional artists and arts organizations to create and produce art for the benefit of all Ontarians, through grants, services, outreach and partnerships.
Deadline date for submissions: November 18, 2024
Contract type: Regular-Full Time
Affiliation: Unionized
Location: Toronto (Hybrid)
Remuneration: $43,368 – $65,694
The Ontario Arts Council (OAC) requires a skilled administrator to provide key administrative and logistical support services for assigned programs (currently music and dance), processes and projects. The program administrator will work closely with the respective program officers and will be responsible for communicating detailed information to applicants on program requirements and how to apply.
Key Responsibilities:
• Supports applicants and responds to inquiries and follows up by phone, e-mail, video conferencing, or in person about processes and application requirements and how to use the on-line grants system
• Provides comprehensive administrative support through all stages of the application cycle, such as reviewing application eligibility and completeness of data entry, proofreading, preparing payments and managing records
• Supports the application peer assessment panels by providing administrative and technical support throughout the process, such as access to applications, score sheets and audio-visual materials, and notetaking
• Makes logistical arrangements for meetings, such as room bookings, hotel, travel and catering
Key Qualifications:
• Experience providing administrative support in a deadline driven, complex work environment, combined with relevant training and/or education
• Appreciation of a broad range of art forms and not-for-profit arts management, with preference given to individuals with direct experience with music and dance art forms
• A supportive, positive attitude when communicating with artists and arts administrators that have barriers in applying, different needs, capabilities and are from diverse communities
• English at an excellent level and French at the advanced level is a requirement for reading, writing and verbal communication
• Proficiency in an Indigenous language or ASL is an asset
• Results-oriented person with strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities
• Highly organized, attentive to detail, with strong multi-tasking and time management skills
• Works well independently as well as in a collaborative team setting
• Communicates in a professional manner with a customer service focus
• Intermediate to advanced proficiency with Word and Excel is essential, experience with Microsoft Office 365 and Teams is an asset
• Technically adept in the use of audio-visual equipment and databases
• May need to work overtime periodically
OAC recognizes that interested individuals may not meet all of the above qualifications and possess other relevant education, and professional and lived experience that would make them the right candidate. Applicants are invited to share this with us in their cover letter.
Diverse perspectives, ideas and lived experiences are assets in serving Ontario’s artists, arts organizations and the people of Ontario. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Interested individuals are invited to submit a cover letter and resume.
Please contact Human Resources at hr@arts.on.ca if you are unable to apply on-line and/or require accommodations during the recruitment process due to a disability.
While we thank all candidates for their interest, only those selected for interview will be contacted.
www.arts.on.ca
